Rfp-Cloud-Based Phone System
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
J2410
Contract Value
Not provided
Codes & Classification
Solicitation Number
26_00002
NAICS
—
Classification Code
—
Additional Details
Documents2
Wharton County Junior College (WCJC) is seeking sealed proposals from qualified vendors to facilitate a comprehensive migration from its current on-premises phone system to a modern, cloud-based telecommunications solution. This procurement initiative is designed to serve all WCJC campus locations throughout Texas, reflecting the college’s commitment to enhancing communication infrastructure, operational efficiency, and long-term scalability.
The scope of this project encompasses the full lifecycle of the migration, including system design, implementation, and the provision of all necessary hardware and software. In addition to the technical deployment, the selected vendor will be responsible for delivering thorough training to WCJC staff, ensuring a smooth transition and effective adoption of the new system. Ongoing support and maintenance services are also required, underscoring the college’s expectation for a reliable, sustainable telecommunications environment.
Key objectives of this procurement include replacing the legacy phone system with a robust, cloud-based platform that can support the diverse needs of the college’s multiple campuses. The solution must address not only the technical requirements of migration and integration but also provide comprehensive user support and system maintenance over the contract term. Deliverables will include a fully operational cloud-based phone system, all associated hardware and software, detailed user and administrative training, and a structured support and maintenance plan.
This solicitation is issued by Wharton County Junior College (entity code J2410), a state-level educational institution in Texas. The procurement is classified under state procurement codes, and all activities will be conducted in accordance with Texas state procurement regulations. Interested vendors should note that the notice was posted on June 13, 2026, with proposals due by July 8, 2026. All relevant documentation and submission instructions are available through the Texas SmartBuy portal at https://www.txsmartbuy.gov/esbd/26_00002.
While the notice does not specify set-aside requirements or special considerations, vendors should be prepared to demonstrate experience with similar large-scale telecommunications migrations, as well as the capacity to provide ongoing support to a multi-campus educational institution. The procurement type is not explicitly stated, but the process will be conducted via a sealed proposal (RFP) format.
For contractors evaluating this opportunity, the project represents a significant engagement with a public sector client, requiring expertise in cloud-based telephony, project management, training, and long-term support. The successful vendor will play a critical role in modernizing WCJC’s communications infrastructure, with outcomes that will impact faculty, staff, and students across all campus locations.