Notice of Intent - Sole Source to MHS GENESIS Solution providers
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
DEFENSE HEALTH AGENCY
Contract Value
Not provided
Codes & Classification
Solicitation Number
HT003826CEXXX1
NAICS
541512 - Computer Systems Design Services
Classification Code
DA10
Additional Details
The Defense Health Agency (DHA), under the Department of Defense, has issued a notice of intent to award five sole-source contracts for critical system components, software licensing, and specialized services that underpin the Military Health System (MHS) GENESIS environment. This procurement, identified under HT003826CEXXX1, is classified under NAICS code 541512 (Computer Systems Design Services) and Product Service Code DA10, with the primary place of performance in Virginia, United States.
Purpose and Scope:
The primary objective of this procurement is to transition from a legacy solution provider integrator model to a modular, direct-vendor contracting strategy for the sustainment and optimization of the MHS GENESIS electronic health record (EHR) system. The MHS GENESIS platform is the foundational architecture supporting unified Federal health IT operations across the Department of Defense, Department of Veterans Affairs, United States Coast Guard, National Oceanic and Atmospheric Administration, and other agencies. The intended outcome is to establish direct contractual relationships with the original proprietary solution providers, thereby eliminating integrator pass-through costs, improving cost transparency, and enabling the Government to directly manage vendor performance and enforce Service Level Agreements (SLAs).
Key Requirements and Deliverables:
The contracts will be awarded to the following proprietary platform vendors:
- Oracle Health (formerly Cerner Corporation): Core EHR platform (Millennium), enterprise architecture, and pre-integrated third-party capabilities.
- Philips North America LLC (Philips Healthcare): Tele-critical care software, remote patient monitoring, and specialized hardware for high-acuity clinical workflows.
- American Well Corporation (Amwell): Virtual care and telehealth platform for secure, remote patient-provider interactions.
- Solventum Health Information Systems, Inc. (formerly 3M Health Information Systems): Clinical documentation, coding, workflow optimization, and healthcare administration software.
- Henry Schein, Inc. (Dentrix): Dental EHR capabilities and specialized dental care workflows.
The scope of services includes, but is not limited to:
- Provision of commercial software licenses, maintenance, subscription services, updates, and technical support.
- Hosting and infrastructure support, including cloud, on-premises, and hybrid models, with a focus on interoperability, security, and disaster recovery.
- Sustainment and operational support, including advanced troubleshooting, incident resolution, and lifecycle management.
- Activation of new capabilities aligned with approved functional requirements, provided they are native to the vendor’s COTS solution.
- Optimization services to enhance functionality, usability, interoperability, and clinical user experience.
- Coordination with the Program Management Office (PMO) and support contractors for interface management, API enablement, and capability prioritization.
The contracts are anticipated to be firm-fixed-price and outcome-based, with a maximum duration of five years per contract. Transition timelines are targeted as follows: Philips and Amwell by July 2026, Oracle Health by November 2026, and Henry Schein and Solventum by July 2027.
Contracting Entity and Contact Information:
- Contracting Entity: Defense Health Agency (DHA), Department of Defense
- Place of Performance: Virginia, United States
- Primary Contact: Sonya Edom ([email protected])
- Secondary Contact: Gabriela Hurte ([email protected])
- Notice URL: https://sam.gov/opp/8eab9996b3eb4632ace81014f963c351/view
Procurement Type and Special Considerations:
This action is a sources sought notice and not a request for competitive proposals. The DHA is processing a sole source justification in accordance with FAR Part 6, which will be posted upon approval. The requirement is driven by the proprietary nature of the solutions, their deep integration within the MHS GENESIS ecosystem, and the operational risks associated with replacing these platforms. The Government has determined that only the incumbent vendors can meet the needs without causing unacceptable disruption, cost duplication, or schedule delays.
Interested parties who believe they can fulfill these requirements must respond within eight calendar days of the notice publication, clearly demonstrating their ability to meet the technical, operational, and scale requirements without duplicating prior investments or disrupting the unified Federal EHR baseline. Responses must address system replacement and interoperability, scale and capacity, data migration risk, and the advantages of direct-vendor contracting.
This procurement represents a strategic shift to improve acquisition efficiency, cost control, and transparency, while ensuring the stability and continuity of the Federal health IT ecosystem. The information provided in this notice is anticipatory and non-binding; all responses will be considered solely for the purpose of determining whether to conduct a competitive procurement.
All communications must be submitted in writing to the designated contacts. No telephone inquiries will be accepted, and the Government will not reimburse any costs associated with response submissions.
This opportunity is best suited for vendors with proprietary solutions already embedded in the MHS GENESIS environment or those with the proven capability to deliver at the required scale, security, and interoperability standards of the Federal health IT landscape.