Video Teleconferencing Modernization
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
DEFENSE HEALTH AGENCY
Contract Value
Not provided
Codes & Classification
Solicitation Number
VTC0000
NAICS
541519 - Other Computer Related Services
Classification Code
DE10
Additional Details
Documents3
The Defense Health Agency (DHA), through its Information Management/Information Technology (IM/IT) Department at the A.T. Augusta Military Medical Center (ATAMMC), is soliciting proposals for the modernization of Video Teleconferencing (VTC) systems throughout the hospital facility located at 9300 DeWitt Loop, Fort Belvoir, Virginia. This procurement seeks to enhance collaboration efficiencies and reduce room downtime by implementing standards-based VTC solutions tailored to the unique requirements of various collaboration spaces within the hospital.
The primary objective of this initiative is to deploy modern, interoperable VTC systems that adhere to established building standards, thereby facilitating rapid user adoption and reducing the administrative burden associated with system maintenance and support. The selected contractor will be responsible for supplying all new VTC system materials as detailed in the Statement of Work (SOW), ensuring that each system is covered by a comprehensive 36-month warranty. This warranty must encompass all aspects of maintenance, including technical support, software patches, updates, and upgrades for all installed equipment.
A key requirement of the project is the minimization of new penetrations for cable installation, reflecting the hospital’s emphasis on preserving the integrity of its infrastructure. The contractor is expected to make every effort to limit the creation of new holes during the installation process.
This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and only vendors located within a 75-mile radius of the ATAMMC facility are eligible to participate. All interested vendors must maintain active registration in SAM.gov; expired registrations will preclude proposal submission, though not participation in the optional site visit.
A non-mandatory, informational site visit is scheduled for Thursday, June 11, 2026, at 11:00 AM EST at the ATAMMC. Vendors wishing to attend must submit a completed Base Access Form to Mr. David Chase ([email protected]) no later than 48 hours prior to the visit (by June 9, 2026). The site visit offers an opportunity to gain a deeper understanding of the facility’s requirements but is not a prerequisite for proposal submission.
Proposals are due by Thursday, June 25, 2026, at 12:00 PM EST. All relevant documentation, including the Statement of Work, Facility Access Form, and an Excel breakdown of room-specific requirements, is available in the attachments section of the solicitation notice.
The procurement is classified under NAICS Code 541519 (Other Computer Related Services) and Product Service Code DE10. The contracting entity is the Defense Health Agency, a component of the Department of Defense. The primary point of contact for this solicitation is Leland Moore ([email protected]). For facility access and site visit coordination, Ms. Donna Swan ([email protected], PH: 571-231-0499, Cell: 571-460-7220) and Mr. David Chase ([email protected], PH: 571-231-0381, Cell: 571-992-3629) are available.
This opportunity is ideal for SDVOSB contractors with demonstrated experience in VTC system integration, maintenance, and support, particularly within healthcare or similarly sensitive environments. The project’s focus on standardization, long-term support, and minimal infrastructure disruption will remain central throughout the contract lifecycle.
For further details and to access solicitation documents, interested parties should refer to the official notice on SAM.gov (Opportunity ID: 678e13c91dc346f183515855b3dde2b9).