Podiatry Contract Services - Warm Spring Service Unit
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
INDIAN HEALTH SERVICE
Contract Value
Not provided
Codes & Classification
Solicitation Number
75H71326Q00050
NAICS
621391 - Offices of Podiatrists
Classification Code
Q520
Additional Details
Documents4
The Indian Health Service (IHS), under the Department of Health and Human Services, has issued a combined synopsis/solicitation (Solicitation Number: 75H71326Q00050) for the procurement of contracted podiatry services to support the Warm Springs Service Unit (WSSU) in Warm Springs, Oregon. This opportunity is set aside exclusively for Indian Small Business Economic Enterprises (ISBEE) under NAICS code 621391 (Offices of Podiatrists), with a size standard of $9.0 million. The procurement is being conducted as a Request for Quotation (RFQ) for a firm-fixed-price (FFP) contract for commercial services.
**Purpose and Scope**
The primary objective of this procurement is to secure qualified, licensed podiatric professionals to provide essential outpatient clinical podiatry services at the Warm Springs Health & Wellness Center. The need arises from current staffing shortages and the absence of in-house podiatric services, which have adversely affected the continuity and quality of patient care, particularly for high-risk populations such as diabetic patients. The contracted podiatrist will be responsible for patient evaluation, diagnosis, treatment, and management of foot and lower extremity conditions, with a strong emphasis on preventing complications such as lower extremity amputations.
**Key Requirements and Deliverables**
- **Personnel Qualifications:** All podiatry personnel must be graduates of an accredited podiatric medicine program and hold a current, active, and unrestricted license to practice in any U.S. state, territory, or the District of Columbia. Credentialing and privileging in accordance with IHS and facility-specific requirements are mandatory.
- **Documentation:** Contractors must submit a range of documentation, including certification of immunization, declaration of employment, certification of education and insurance, and relevant federal employment forms. All forms must be completed accurately and in full upon initial submission.
- **Service Delivery:** The contractor will provide outpatient podiatry services during regular clinic hours (Monday through Friday, 8:00 a.m. to 5:00 p.m. Pacific Time), not to exceed 40 hours per week. Services are to be scheduled, on-call, or as-needed, as determined by the facility. Coordination with the Government Point of Contact (POC) is required at least 72 hours in advance of service delivery.
- **Clinical Standards:** All services must adhere to federal, state, local, and IHS regulations, as well as established clinical and facility policies. This includes compliance with infection control, safety protocols, and documentation standards (e.g., use of RPMS, EHR, or equivalent systems).
- **Security and Access:** Contractor personnel must comply with all facility access, identification, and IT security protocols, ensuring that only authorized personnel access sensitive systems and data.
- **Performance Monitoring:** The Contracting Officer’s Representative (COR) will monitor and evaluate contractor performance based on quality, timeliness, and appropriateness of care, as well as compliance with documentation and credentialing requirements. Failure to maintain required qualifications or performance standards may result in contract termination.
**Contracting Entity and Location**
- **Contracting Agency:** Indian Health Service (IHS), a federal entity under the Department of Health and Human Services.
- **Place of Performance:** Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761, United States.
- **Primary Contact:** Tricia Charley, [email protected]
**Procurement Type and Special Considerations**
- **Contract Type:** Firm-Fixed-Price (FFP) for commercial services.
- **Set-Aside:** Indian Small Business Economic Enterprise (ISBEE) set-aside.
- **Classification Codes:** NAICS 621391 (Offices of Podiatrists); Product Service Code Q520.
- **Period of Performance:** One year from the date of award, excluding federal holidays and weekends. Services are to be provided only when requested or scheduled by the facility.
- **Government Furnished Property:** The government will provide access to the facility, designated work areas, and necessary resources for service delivery.
- **Housing:** Contractors are advised that housing availability near the Warm Springs Service Unit may be limited.
**Evaluation Criteria**
Award will be made on a best-value basis, considering both price and non-price factors. The evaluation will focus on:
- Demonstrated prior experience in providing podiatry services, especially in remote or rural healthcare environments and with diabetic foot care.
- Past performance, with up to three recent projects to be submitted for review.
- Price, based on the total evaluated cost for all required services.
**Submission Instructions**
Quotes must be submitted electronically to [email protected], including a completed price quote, technical submission, past performance information, and a completed IEE Form. Questions regarding the solicitation should be submitted in writing to the same email address no later than three business days before the closing date.
**Applicable Clauses and Provisions**
The solicitation incorporates a comprehensive set of FAR and HHSAR clauses, including but not limited to requirements for equal opportunity, safety and health, privacy, Indian preference, and key personnel. Notably, the contract requires $1,000,000 per occurrence in medical liability insurance and compliance with HIPAA and other privacy regulations.
**Constant Elements Over Contract Lifecycle**
Throughout the contract, the contractor must maintain all required licensure, credentialing, and compliance with clinical, safety, and security standards. The government will provide the necessary workspace and resources, but the contractor is responsible for ensuring uninterrupted, high-quality podiatric care in accordance with all applicable regulations and facility policies.
**Summary for Contractors**
This opportunity is well-suited for ISBEE-certified firms with demonstrated experience in delivering podiatric services in rural or underserved healthcare settings. Contractors must be prepared to meet stringent credentialing, documentation, and performance standards, and to coordinate closely with government staff to ensure seamless patient care. The contract offers a stable, year-long engagement with the potential for follow-on work based on ongoing staffing needs.
For further details and to access solicitation documents, visit the official notice at [SAM.gov](https://sam.gov/opp/225e81771f794385bcd0d70b43bd2bb1/view).