Medical Physics Testing Services
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
GREAT PLAINS AREA INDIAN HEALTH SVC
Contract Value
Not provided
Codes & Classification
Solicitation Number
IHS-WAG-26-1525908
NAICS
541690 - Other Scientific and Technical Consulting Services
Classification Code
Q522
Additional Details
Documents2
The Indian Health Service (IHS), under the Department of Health and Human Services, is conducting market research through a Sources Sought Notice (IHS-WAG-26-1525908) to identify qualified Indian Economic Enterprises (IEEs) capable of providing Medical Physics Testing Services for the Radiology Department at the Wagner IHS Healthcare Center, located at 111 Washington Ave NW, Wagner, South Dakota. This notice is issued solely for informational and planning purposes and does not constitute a solicitation or a commitment to contract.
**Purpose and Scope**
The primary objective of this procurement is to secure non-personal, firm fixed-price medical physics services to ensure the safety, compliance, and quality of radiological operations at the Wagner IHS Healthcare Center. The selected contractor will be responsible for conducting comprehensive medical physics testing, including but not limited to, optimizing patient dose, minimizing staff exposures, and ensuring compliance with relevant policies, procedures, and regulatory standards. The scope of work encompasses a thorough review and evaluation of the radiology program’s protocols, equipment performance, and quality assurance measures, with the overarching goal of safeguarding both patients and staff while maintaining high standards of diagnostic imaging.
**Key Requirements and Deliverables**
Contractors must provide services through certified, qualified medical physicists as defined by the American Association of Physicists in Medicine (AAPM). This includes holding a master’s or doctoral degree in a relevant discipline and certification by a recognized national certifying body (e.g., American Board of Radiology, American Board of Medical Physics, or Canadian College of Physicists in Medicine), with ongoing compliance to continuing education requirements.
The contractor’s responsibilities include:
- Reviewing and recommending improvements to radiology program policies and procedures, ensuring annual reviews and alignment with best practices for patient and staff safety.
- Conducting activities related to optimizing patient dose and staff exposures, such as imaging referral justification, pre-procedure screening, equipment maintenance, personnel monitoring, and radiation safety.
- Providing consultation to balance image quality with patient dose, evaluating patient dose/entrance skin exposure against FDA or equivalent reference levels, and verifying the implementation of clinical decision support mechanisms.
- Performing device performance and quality control measures in accordance with AAPM Report 74, ACR, and NCRP standards, and assisting in the establishment of a facility radiology quality assurance program.
- Reporting any equipment or environmental issues affecting safety or operations to the local site contact, with recommendations for corrective action (maintenance services are not included in this contract).
- Conducting acceptance testing for new x-ray devices and radiation shielding surveys as directed by supplemental agreements.
- Consulting with the Lead X-Ray Technologist on patient and fetal dose determinations as needed.
All deliverables, including site visit reports and performance monitoring documentation, must be submitted electronically (Microsoft Word or Excel 2013 or as approved by the Contracting Officer’s Representative [COR]). Drafts are to be reviewed and approved by the COR, with final versions delivered within five business days of receiving government comments.
**Contracting Entity and Classification**
This procurement is managed by the Great Plains Area Indian Health Service, a federal office under the Indian Health Service. The applicable NAICS code is 541690 (Other Scientific and Technical Consulting Services), with a Product Service Code of Q522. The anticipated contract type is a firm fixed-price purchase order, with a period of performance from June 15, 2026, through May 31, 2027.
**Set-Aside and Special Considerations**
The notice specifically seeks responses from Indian Economic Enterprises (IEEs) and is intended to inform potential Buy Indian set-aside decisions. Respondents must demonstrate their capability to fulfill the requirements, including relevant experience, organizational capacity, and compliance with small business status if applicable. All proprietary information should be clearly marked, and responses will be treated confidentially by IHS personnel.
**Submission and Contact Information**
Interested parties must submit a capability statement (not exceeding 10 pages) detailing their qualifications, experience, and ability to meet the outlined requirements. Submissions should be sent via email to John Archambeau, Purchasing Agent, at [email protected], with the Sources Sought Number IHS-WAG-26-1525908 in the subject line. The deadline for responses is May 29, 2026, at 12:00 p.m. Central Time.
**Payment and Invoicing**
Payment will be made as a one-time payment in arrears after services are rendered, with invoices submitted electronically through the Invoice Processing Platform (IPP) in compliance with federal requirements.
**Constant Elements**
Throughout the contract lifecycle, the following elements will remain constant: the requirement for certified medical physicists, adherence to national standards (AAPM, ACR, NCRP), the focus on radiology program safety and compliance, the firm fixed-price contract structure, and the place of performance at the Wagner IHS Healthcare Center in South Dakota.
For further information or to access the official notice, interested parties may refer to the SAM.gov opportunity at https://sam.gov/opp/822dd6ef38c44119b0b7b42049350114/view or contact John Archambeau at 605-384-4857.
This notice is for market research only and does not obligate the government to award a contract or pay for information provided in response.