7A21--GAIT Analysis Machine (Medical Research) Intent to Sole Source
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
252-NETWORK CONTRACT OFFICE 12 (36C252)
Contract Value
Not provided
Codes & Classification
Solicitation Number
36C25226Q0425
NAICS
541511 - Custom Computer Programming Services
Classification Code
7A21
Additional Details
Documents1
The Department of Veterans Affairs (VA), specifically the VISN 12 Network Contracting Office (NCO 12), has announced its intent to issue a sole source, firm fixed price purchase order for a commercial gait analysis system. This procurement is designated for the William S. Middleton Memorial VA Medical Center in Madison, Wisconsin, and is directly tied to a MERIT-funded research initiative focused on traumatic brain injury (TBI).
The primary objective of this acquisition is to obtain the Ugo Basile G.A.I.T. (Gait Analysis and Imaging Tool) system, an advanced platform that enables simultaneous ventral and lateral high-resolution imaging, automated AI-driven gait detection, and artifact correction. These capabilities are critical for the accurate analysis of post-TBI locomotion in mouse models, supporting the VA’s ongoing research into motor function recovery and neurological outcomes following brain injury.
Market research conducted by the VA has determined that Stoelting Co., located at 620 Wheat Lane, Wood Dale, IL 60191, is the exclusive authorized U.S. distributor of the Ugo Basile G.A.I.T. system. No other vendor or manufacturer, including verified Veteran-Owned Small Businesses (VOSB) or Service-Disabled Veteran-Owned Small Businesses (SDVOSB), can provide a system that meets the stringent technical requirements—specifically, the dual-view imaging and AI-based artifact correction essential for the research protocol. Competing systems rely on single-view imaging or threshold-based detection, which are insufficient for the intended research outcomes.
Given these unique requirements and the absence of qualified alternative sources, the VA has determined that a sole source award is justified. The procurement is classified under Product Service Code 7A21 (IT and Telecom – Business Application Software) and North American Industry Classification System (NAICS) code 541511 (Custom Computer Programming Services), with a size standard of $34.0 million. As the G.A.I.T. system qualifies as an IT commercial product, the IT exception to the Buy American statute is applicable.
The anticipated contract will be a one-time delivery, firm fixed price commercial item purchase, with delivery to the William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace, Madison, WI 53705-2254. The notice explicitly states that this is not a request for competitive quotes; however, parties who believe they can provide a product meeting all specified requirements may submit a capability statement by 5:00 PM on May 14, 2026. All responses must be directed via email to the Contracting Officer, Stacy Massey, at [email protected]. Telephone inquiries will not be accepted.
The VA reserves the right to make a final determination regarding competition based on responses received. This notice does not constitute a formal solicitation and does not obligate the government to award a contract.
Contractors considering this opportunity should note the highly specialized nature of the required system, the sole source justification, and the absence of set-aside requirements due to the lack of qualifying VOSB/SDVOSB sources. The procurement is managed by the 252-Network Contract Office 12, a federal office under the Department of Veterans Affairs.
For further details, interested parties may refer to the official notice on SAM.gov (Opportunity ID: b7ab103a8f7e40c693919f5fcbb1d925) or contact the primary point of contact, Stacy Massey, at 414-844-8400 or via email.