2026 Ao Conference and Expo Cart Services

Key Dates

Due Date

Posted Date

Agency & Value

Agency

Rsc-Oppt Fr Ohioans W/Disabilities

Contract Value

Not provided

Codes & Classification

Solicitation Number

SRC0000037821

NAICS

—

Classification Code

—

Additional Details

Set Aside

None

Place of Performance

SourceSLED

Documents5

Opportunities for Ohioans with Disabilities (OOD) is seeking qualified contractors to provide Communication Access Real-Time Transcription (CART) captioning services for the Accessible Ohio (AO) Conference and Expo, scheduled for August 13, 2026, at The Ohio State University’s Fawcett Center in Columbus, Ohio. This procurement aims to ensure that the event is fully accessible and inclusive for Ohioans with disabilities by offering CART captioning as a critical accommodation, supporting communication access during breakout sessions and the keynote speech. The scope of work includes the provision of CART captioning services—either in-person or remote—for a total of twenty-one (21) hours on the day of the conference. Contractors are expected to supply qualified CART captioners capable of delivering real-time transcription to facilitate effective participation for attendees with hearing disabilities. OOD has expressed a preference for in-person CART captioning services, though remote options will be considered. In addition to hourly rates for captioning, contractors should provide a flat rate for administrative fees associated with the service. Interested respondents are required to complete the item grid and submit a formal quote as part of their proposal. The procurement process includes an optional bidders conference, with further details available in the RFQ packet. Contractors should review all provided documentation to ensure compliance with submission requirements and to gain a comprehensive understanding of the project’s objectives. The contracting entity for this opportunity is Rsc-Oppt Fr Ohioans W/Disabilities, a state-level organization dedicated to advancing accessibility and inclusion for individuals with disabilities in Ohio. The place of performance is within the state of Ohio, specifically at the Fawcett Center in Columbus. The procurement identifier for this notice is SRC0000037821. Key details for contractors include: - Event date and location: August 13, 2026, at The Ohio State University’s Fawcett Center, Columbus, OH - Required service: CART captioning (in-person preferred, remote considered) - Service duration: 21 hours total on event day - Administrative fee: Flat rate to be quoted - Submission requirements: Item grid completion and formal quote - Optional bidders conference: See RFQ packet for details - Contracting entity: Opportunities for Ohioans with Disabilities (OOD) - Response deadline: May 28, 2026, at 16:05 - Notice and submission details: https://ohiobuys.ohio.gov/page.aspx/en/bpm/process_manage_extranet/52281 This opportunity is well-suited for contractors with expertise in CART captioning, particularly those with experience supporting large-scale events and a commitment to accessibility. The requirements and objectives are focused on delivering high-quality, reliable communication access for conference participants, ensuring compliance with accessibility standards and supporting OOD’s mission. Contractors should carefully review the RFQ packet and associated documents to confirm alignment with their capabilities and to prepare a competitive response.