R617--Document Digitization Ann Arbor VAAHCS
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
250-NETWORK CONTRACT OFFICE 10 (36C250)
Contract Value
Not provided
Codes & Classification
Solicitation Number
36C25026Q0350
NAICS
561410 - Document Preparation Services
Classification Code
R617
Additional Details
Documents1
The Ann Arbor VA Healthcare System, part of the Department of Veterans Affairs, has issued a Special Notice regarding its intent to award a firm fixed price contract for Document Digitization Services. This procurement activity is designed to support the Ann Arbor VA Medical Center, located at 2215 Fuller Road, Ann Arbor, MI 48105-2303, by digitizing records to enhance document management, accessibility, and long-term preservation. The initiative aligns with the VA’s ongoing commitment to modernize its operations and improve service delivery to veterans.
The scope of work encompasses comprehensive document digitization, requiring the selected contractor to convert physical records into digital formats. The expected outcome is a secure, accurate, and efficient digital archive that supports the healthcare system’s operational needs. The principal deliverables include the digitization of records in accordance with VA standards, ensuring data integrity, confidentiality, and compliance with applicable regulations.
This notice is classified under NAICS code 561410 (Document Preparation Services), with a size standard of $19.0 million, and product service code R617. The procurement is being managed by the 250-Network Contract Office 10 (36C250), a federal office within the Department of Veterans Affairs. The contracting entity is seeking to identify potential offerors capable of fulfilling the requirements, although the government intends to award the contract to Iron Mountain Information Management, LLC, located at 85 New Hampshire Ave Ste 150, Portsmouth, NH 03801, pursuant to FAR 13.106-1(b)(2) (only one responsible source).
Interested firms are invited to respond to this Sources Sought Notice by demonstrating their ability, capability, and responsibility to provide the required digitization services. Responses should verify the business’s classification under NAICS 561410, confirm compliance with the size standard, and include the business name, address, point of contact, any Federal Supply Schedule contract information, and verification as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB), if applicable. All submissions must be sent via email to Cierra S. Joshua at [email protected] and must be received by 2:00 P.M. (EST) on Wednesday, May 6, 2026. Questions may also be directed to the same contact.
It is important to note that this notice is for informational and planning purposes only and does not constitute a formal Request for Quote (RFQ). The government is not obligated to issue an RFQ or pay for any information provided in response to this notice. Respondents will not be notified of the results of this market research.
Contractors evaluating this opportunity should consider the constant elements of the contract, including the requirement for document digitization services at the Ann Arbor VA Healthcare System, adherence to federal standards and regulations, and the need for secure and reliable digital conversion of records. The procurement is managed by a federal contracting office, and responses must demonstrate relevant experience and qualifications under the specified NAICS code.
For further information, contractors may refer to the official notice on SAM.gov (Opportunity ID: a7badb51b5774ce1ad27a15a124466f9) or contact the primary point of contact, Cierra S. Joshua, at 734-222-7154 or [email protected].