RFQ FOR SUPPLY OF Printer Toners Expendables
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
U.S. EMBASSY PRETORIA
Contract Value
Not provided
Codes & Classification
Solicitation Number
PR15959649
NAICS
322230 - Stationery Product Manufacturing
Classification Code
7510
Additional Details
Documents1
The U.S. Embassy in Pretoria, South Africa, acting on behalf of the U.S. Department of State, has issued a Request for Quotation (RFQ) under procurement identifier PR15959649 for the supply of original HP printer toners and expendables. This solicitation seeks bids from qualified and interested service providers capable of delivering genuine HP printer cartridges to support the Embassy’s operational requirements in Pretoria, Gauteng.
The scope of this procurement encompasses the supply and delivery of a range of specific HP LaserJet toner cartridges and imaging drums. The Embassy has provided a detailed list of required items, including various high-yield black, cyan, yellow, and magenta toner cartridges, as well as imaging drums, with specified quantities for each. Only original HP cartridges will be accepted; generic or compatible alternatives are expressly prohibited. This requirement ensures the reliability, performance, and warranty compliance of the Embassy’s printing infrastructure.
Key deliverables include:
- Supply of the following original HP items in the specified quantities:
- HP 89X High Yield Black Original LaserJet Toner Cartridge (CF289X) – 5 units
- HP 660A Original LaserJet Imaging Drum (W2004A) – 5 units
- HP 659X High Yield Black, Cyan, Yellow, and Magenta Original LaserJet Toner Cartridges (W2010X, W2011X, W2012X, W2013X) – 5 units each
- HP 212X Black, Cyan, Yellow, and Magenta Original LaserJet Toner Cartridges (W2120X, W2121X, W2122X, W2123X) – 3 units each
- HP 213X High Yield Black, Cyan, Yellow, and Magenta Original LaserJet Toner Cartridges (W2130X, W2131X, W2132X, W2133X) – 5 units each
Vendors must submit their company profiles (in English) if they have not previously conducted business with the U.S. Embassy. All quotations must be submitted electronically in English and will be evaluated for technical acceptability. Local vendors are required to include delivery costs to the U.S. Embassy Warehouse at 30 Gemsbok Street, Koedoespoort, Pretoria, 0186. U.S.-based vendors must quote shipping charges to the Embassy’s freight forwarders in Mountainside, New Jersey, and provide estimated shipment weight and dimensions. Vendors shipping from other countries must quote door-to-door delivery to the Pretoria warehouse, with all shipping and delivery charges included. The Embassy will provide a Certificate A for exemption from local customs duties and taxes.
For U.S. vendors, the government will add estimated transportation charges from the U.S. Despatch Agency to Pretoria, based on prevailing Department of State freight rates, when evaluating quotations. All vendors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to contract award, in accordance with FAR provision 52.204-7. Prospective offerors are encouraged to register before submitting their quotations. Compliance with Section 889(a)(1)(B) of the U.S. National Defense Authorization Act (NDAA) is mandatory; the successful offeror must complete and submit the NDAA Certificate for Vendor Compliance as part of their proposal.
The Embassy will issue a fixed-price contract; advance payments and deposits are not authorized. Payment will be made via electronic funds transfer (EFT) into the vendor’s bank account, 30 days after completion of delivery and receipt of a proper invoice, whichever is later. As a diplomatic mission, the Embassy cannot sign contracts, credit applications, or terms and conditions documents; by submitting an offer, vendors agree to waive any terms that conflict with these requirements.
This opportunity is not set aside for any specific group (e.g., small business), and is classified under NAICS code 322230 (Stationery Product Manufacturing) and Product Service Code 7510. The place of performance is Pretoria, Gauteng, South Africa.
Interested parties must submit their quotations by 17:00 on May 29, 2026. Submissions must reference PR15959649 and be emailed as instructed in the solicitation. For further information, the primary point of contact is Tshifhiwa Mathelemuse ([email protected], +27 64 816 3024), with Jenny Kriek ([email protected], +27 79 111 4327) as the secondary contact.
This procurement represents a recurring operational need for the U.S. Embassy Pretoria, with strict requirements for authenticity, compliance, and timely delivery. Contractors with proven experience in supplying original HP printer consumables and the ability to meet the Embassy’s logistical and regulatory requirements are encouraged to respond.
For full details and submission instructions, refer to the official notice at: https://sam.gov/opp/111d76a1b0d34595a36e65aedf3c06aa/view