Equipment Maintenance Contract for four (4) Incucyte Live Cell Image Systems
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
PROGRAM SUPPORT CENTER ACQ MGMT SVC
Contract Value
Not provided
Codes & Classification
Solicitation Number
75N98026Q00046-RFQ
NAICS
811210 - Electronic and Precision Equipment Repair and Maintenance
Classification Code
J066
Additional Details
Documents3
The Department of Health and Human Services (HHS), through its Office of the Assistant Secretary for Administration (ASA) and the Program Support Center Acquisition Management Service, has issued a combined synopsis/solicitation for a non-competitive, firm-fixed-price equipment maintenance contract. This procurement, identified by Solicitation Number 75N98026Q00046-RFQ, is specifically for the maintenance and repair of four Incucyte Live Cell Image Systems located at the Genetics Branch, Center for Cancer Research (CCR), National Cancer Institute (NCI), Bethesda, Maryland.
**Purpose and Scope**
The primary objective of this contract is to ensure the continued operational reliability and manufacturer-compliant maintenance of four Incucyte Live Cell Image Systems, which are critical to ongoing research activities at the NCI. The contract covers routine preventive maintenance, repair, and technical support for two Incucyte S3 units (Serial Numbers IC50168 and IC51611) and two Incucyte SX5 units (Serial Numbers IC70841 and IC70025). The period of performance is set for one year, from May 1, 2026, through April 30, 2027.
**Key Requirements and Deliverables**
The maintenance services must be provided exclusively by Sartorius Corporation, the original equipment manufacturer (OEM), as they are the only authorized entity capable of servicing these systems to manufacturer specifications and supplying genuine OEM parts. Sartorius does not permit third-party resellers to perform maintenance on their equipment, ensuring that all work is performed to the highest standards and in accordance with proprietary requirements.
The contract includes:
- Preventive service plans for both S3 and SX5 models, as detailed in the Statement of Work (Attachment 1).
- Manufacturer-authorized maintenance, including OEM parts, software updates, and technical support.
- Compliance with Section 508 of the Rehabilitation Act, requiring all information and communication technology (ICT) deliverables to meet accessibility standards. Offerors must submit appropriate accessibility conformance checklists or reports (VPAT/ACR) to demonstrate compliance.
- Onsite service delivery at the specified NCI location in Bethesda, Maryland.
**Contracting Entity and Location**
The procurement is managed by the Program Support Center Acquisition Management Service, a federal office within HHS. The place of performance is:
- Genetics Branch, CCR, NCI
- 37 Convent Drive, Building 37, Room 6016
- Bethesda, MD 20892, United States
**Classification and Codes**
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance), with a size standard of $34,000,000.
- Product Service Code: J066 (Maintenance, Repair, and Rebuilding of Equipment—Instruments and Laboratory Equipment).
**Procurement Type and Special Considerations**
This acquisition is conducted under FAR Part 12 (Commercial Products and Services) using simplified procedures pursuant to 41 U.S.C. 1901. It is a non-competitive, brand-name procurement, with intent to award directly to Sartorius Corporation. The requirement is not set aside for small business concerns. The contract may qualify for exemption from the Service Contract Labor Standards statute (FAR 22.1003-4(c)), given the specialized nature of the equipment and maintenance.
Relevant FAR and HHSAR provisions and clauses are incorporated by reference, including those related to offeror instructions, confidentiality, SAM registration, labor standards exemptions, and ICT accessibility. Offerors must have an active SAM registration and provide their Unique Entity ID, TIN, and business size certification with their response.
**Evaluation Criteria**
The government will evaluate quotations based on:
- Conformance to solicitation requirements.
- Provision of manufacturer-authorized service, including OEM parts and technical support.
- Fair and reasonable pricing.
- Past performance and responsibility determination.
Award will be made if the quotation meets all requirements, the vendor is responsible, and pricing is deemed fair and reasonable.
**Submission Details and Contacts**
All quotations must be submitted electronically by 2:00 PM Eastern Standard Time on April 28, 2026, referencing Solicitation Number 75N98026Q00046-RFQ. Submissions should be sent to Asya McClelland, Contract Specialist ([email protected]), with secondary contact Dan Rich ([email protected]).
**Constant Elements Throughout Contract Lifecycle**
- Maintenance and repair services must be performed by Sartorius Corporation, ensuring compliance with OEM standards.
- Services are to be delivered onsite at the NCI Genetics Branch in Bethesda, MD.
- Adherence to Section 508 accessibility requirements for all ICT-related deliverables.
- Compliance with all incorporated FAR and HHSAR provisions and clauses.
- Firm-fixed-price contract structure with a defined period of performance.
**Additional Information**
Interested parties should review Attachment 1 (Statement of Work) for detailed service requirements. The government reserves the right to determine whether to proceed with a non-competitive award or to initiate a competitive procurement based on responses received.
For further details, the solicitation and associated documents are available at: [SAM.gov Opportunity ID 1db79a855d624516970637fb7088e057](https://sam.gov/opp/1db79a855d624516970637fb7088e057/view).
This opportunity is best suited for Sartorius Corporation, given the brand-name and OEM-specific requirements. Contractors should ensure their capabilities align with the technical, regulatory, and accessibility standards outlined in the solicitation.