Request for Bids/Quotations for a BMW X3 20 xDrive (Brand Name/Model or Equal)
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
U.S. EMBASSY COPENHAGEN
Contract Value
Not provided
Codes & Classification
Solicitation Number
PR159762152026
NAICS
—
Classification Code
2310
Additional Details
The U.S. Embassy in Copenhagen, operating under the U.S. Department of State, has issued a presolicitation notice inviting bids or quotations for the supply of a BMW X3 20 xDrive or an equivalent vehicle, in accordance with FAR 52.211-6 (Brand Name or Equal). This procurement seeks to acquire a high-performance, all-wheel-drive vehicle that meets stringent specifications and regulatory requirements suitable for use in Denmark.
The scope of this acquisition encompasses the provision of a vehicle with the following key features: a 2.0-liter turbocharged four-cylinder diesel or gasoline engine, 8-speed automatic transmission, all-wheel drive, five doors, air conditioning, heated steering wheel and seats, all-season tires, and a Polarized Grey Metallic exterior. Additional requirements include tire pressure monitoring, remote central locking, lane keeping technology, start-stop feature, engine start-stop system, active blind spot detection, parking assistance system plus, front and rear parking sensors, reversing camera, navigation system, blind spot assist, LED headlights, drive assist, heat-insulating and tinted windows, a 14.9-inch curved display, comprehensive airbag coverage (including front-side knee airbags), and all-weather rubber floor mats.
Vendors are required to submit duty- and tax-free quotations that include shipping, registration fees, and warranty details. The vehicle must comply with EU/Danish roadworthiness standards, which differ from U.S. regulations in areas such as lighting, odometer units, emission standards, and safety features. The contract will be awarded as a firm fixed price agreement, ensuring price stability throughout the contract lifecycle.
The procurement is classified under Product Service Code 2310 (Passenger Motor Vehicles) and is not subject to any set-aside restrictions, making it open to all qualified vendors. The place of performance is Copenhagen, Hovedstaden (DK-84), Denmark. The contracting entity is the U.S. Embassy Copenhagen, a federal office of the Department of State.
Interested offerors should note that proposals exceeding $30,000 USD (or equivalent in local currency) require registration in the System for Award Management (SAM) at https://www.sam.gov prior to proposal submission, as mandated by FAR 4.1102. Failure to register may result in the proposal being deemed non-responsible and excluded from consideration.
The deadline for submission of offers is Monday, May 11th, 2026 at 07:00 local time. For further information or clarification, prospective vendors may contact the Copenhagen Procurement Team via phone at +45 3341 7100 or email at [email protected]. Primary contacts for this procurement are Ryan Young and Maja Jones, both reachable through the provided contact details.
This opportunity is ideal for contractors with experience in supplying vehicles that meet European regulatory standards and who can provide comprehensive after-sales support, including warranty and registration services. The requirements and deliverables outlined will remain constant throughout the contract period, ensuring clarity and consistency for all parties involved.
For additional details and updates, refer to the official notice on SAM.gov at https://sam.gov/opp/7f68d27c72c94089b0ed0e5c435a14ec/view.