Commencement Ceremony Management Software System
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
Germanna Community College
Contract Value
Not provided
Codes & Classification
Solicitation Number
RFP 116690-2
NAICS
—
Classification Code
—
Additional Details
Documents2
Germanna Community College, a state institution located in Virginia, has issued a Request for Proposals (RFP 116690-2) seeking a comprehensive Commencement Ceremony Management Software System. The primary objective of this procurement is to acquire a robust software solution that will streamline and enhance the planning, coordination, and execution of the college’s commencement ceremonies. By implementing such a system, the college aims to improve operational efficiency, ensure accuracy in event management, and deliver a seamless experience for graduates, faculty, and attendees.
The scope of this procurement encompasses the provision, implementation, and potential ongoing support of a software platform specifically designed to manage the multifaceted requirements of commencement events. While the notice does not specify detailed functional requirements, it is expected that the selected solution will facilitate key processes such as graduate registration, ticketing, seating assignments, communications, and real-time event coordination. The intended outcome is a centralized, user-friendly system that supports the college’s administrative staff in orchestrating successful ceremonies and enhances the overall experience for all participants.
This opportunity is issued by Germanna Community College under the authority of the Commonwealth of Virginia. Interested vendors should note that the place of performance is within the state of Virginia. The procurement is being managed through the state’s electronic vendor portal, and all official documentation and updates are accessible via the provided notice URL: https://mvendor.cgieva.com/Vendor/public/IVDetails.jsp?PageTitle=SO%20Details&rfp_id_lot=116690&rfp_id_round=2.
The solicitation was posted on March 26, 2026, and responses are due by May 11, 2026. At this time, there are no attachments or additional documents available with the notice, and the procurement process is structured as a single-step solicitation. The notice does not specify any set-aside requirements or special considerations, nor does it provide classification codes or detailed contact information beyond the issuing entity.
Contractors with proven experience in event management software, particularly within the higher education sector, are encouraged to review the opportunity in detail and assess alignment with their capabilities. As the requirements and deliverables are likely to remain consistent throughout the contract lifecycle, vendors should be prepared to offer a stable, scalable, and reliable solution tailored to the unique needs of academic commencement ceremonies.
For further information and to participate in the solicitation, interested parties should refer to the official notice link provided above.