Partial Discharge Monitoring System Parts
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
FERMILAB - DOE CONTRACTOR
Contract Value
Not provided
Codes & Classification
Solicitation Number
379028
NAICS
334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables
Classification Code
AG15
Additional Details
Documents3
The Fermi Forward Discovery Group (FFDG), operating under FERMILAB as a Department of Energy (DOE) contractor, has issued a Request for Quote (RFQ) for the procurement of spare parts for a Qualitrol Partial Discharge Monitoring (PDM) System. This solicitation seeks either brand name items or equivalents that meet the specified requirements, supporting the ongoing maintenance and operational reliability of critical monitoring systems at Fermilab in Batavia, Illinois.
The scope of this procurement encompasses the supply of two specific components: nine (9) Window Port Assembly & Cover units (Part # AE02988) and nine (9) IC44 Flange units (Part # AE02918). These parts are integral to the proper functioning of the Qualitrol PDM system, which is essential for monitoring and diagnosing partial discharge events in high-voltage equipment—thereby ensuring the safety, efficiency, and longevity of Fermilab’s advanced research infrastructure.
This opportunity is classified under NAICS code 334513, which pertains to Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables. The procurement will be conducted as a commercial, single-award, firm fixed price (FFP) contract. The solicitation is issued as a combined synopsis/solicitation in accordance with FAR subpart 12.6, and no separate written solicitation will be provided. All quotes must be comprehensive and conform to the requirements outlined in the notice; the government will make a single award on an all-or-none basis to the offeror whose proposal is most advantageous.
There are no set-aside restrictions for this procurement; it is open to all qualified vendors. All equipment and/or services must be delivered F.O.B. destination to Fermilab, Batavia, IL 60510, with freight prepaid. The contract will incorporate the FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025), which are accessible via the Fermilab Business Services website (https://procurement.fnal.gov/terms-conditions/).
Interested vendors must submit their capabilities and qualifications in writing by 4:00 p.m. Central Standard Time on April 10, 2026. Submissions will be evaluated to determine whether the procurement should proceed on a competitive basis. The government reserves the right to make this determination at its sole discretion.
Proposals must include a completed RFP page with pricing, as well as the following required representations and certifications: SARC (Subcontractor Annual Reps & Certs) and PUR-466 (Proposal Certifications). Oral communications will not be accepted; all inquiries and submissions must be directed in writing to the designated procurement specialist.
The primary point of contact for this solicitation is Cathleen E. Stadler, Procurement Specialist, who can be reached at 630-840-2763 or via email at [email protected].
This procurement represents a critical support activity for Fermilab’s mission, ensuring the continued reliability of its high-voltage monitoring systems. Contractors with experience in supplying specialized instrumentation components for industrial process control are encouraged to review the full solicitation details and consider submitting a response.
For further information and access to solicitation documents, interested parties should refer to the official notice on SAM.gov (Opportunity ID: b05a183d36054a1ab2ec103b52cb5c72) at https://sam.gov/opp/b05a183d36054a1ab2ec103b52cb5c72/view.