J065-- NEW Olympus Image Stream Service

Key Dates

Due Date

Posted Date

Agency & Value

Agency

252-NETWORK CONTRACT OFFICE 12 (36C252)

Contract Value

Not provided

Codes & Classification

Solicitation Number

36C25226Q0355

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Classification Code

J065

Additional Details

Set Aside

None

Place of Performance

—

SourceSAM

Documents1

The Department of Veterans Affairs (VA), through its Great Lakes Acquisition Center (GLAC), has issued a Special Notice indicating its intent to negotiate a sole source contract with Olympus America, Inc. The purpose of this procurement is to secure preventive and corrective maintenance services for the Vaultstream equipment located at the Milwaukee VA Medical Center in Milwaukee, Wisconsin. This equipment is critical to the facility’s operations, and ongoing support is required to ensure its reliability and performance. The scope of this procurement encompasses both preventive and corrective maintenance activities, with the objective of maintaining the Vaultstream system in optimal working condition and minimizing equipment downtime. The intended outcome is to ensure uninterrupted service and compliance with the Original Equipment Manufacturer’s (OEM) standards, as only Olympus America, Inc. is authorized to provide this level of support. The contract will require the use of new OEM parts and certified technical personnel, in accordance with VA policy and the VAAR 852.212-71 clause regarding gray market and counterfeit items. Key requirements for potential vendors include: - Demonstrated authorization from Olympus America, Inc. as an authorized distributor, dealer, or reseller, supported by an official OEM letter. - The ability to procure genuine OEM parts as needed for maintenance and repairs. - Assurance that all technical personnel assigned to the contract are OEM-certified. - Capability to utilize OEM’s billable service, if applicable. - Commitment to meet the required response time for on-site service, which is within one business day. The procurement is classified under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance), with Product Service Code J065. The acquisition is being conducted under the authority of 41 U.S.C. 1901, utilizing Simplified Acquisition Procedures as implemented in FAR 13.106-1(b)(1), which allows for sole source awards when only one responsible source is available and no other supplies or services will satisfy agency requirements. This notice is not a solicitation for competitive quotes, and no solicitation documents are available. However, interested firms that believe they can meet the requirements are invited to submit capability statements. These statements must include detailed supporting evidence of the firm’s ability to comply with all requirements, including references from other customers using similar products and services. Submissions must be sent via email as a Microsoft Word or Adobe PDF attachment to the Contracting Officer, Eileen Meyer, at [email protected], no later than 10:00am CDT on March 31, 2026. Telephonic inquiries will not be accepted. The VA emphasizes that only new, authentic OEM equipment and parts will be accepted—no used, refurbished, remanufactured, gray market, or counterfeit items are permitted. All software licensing, warranty, and service must adhere to OEM terms and conditions. The contracting entity for this procurement is the 252-Network Contract Office 12 (36C252), a federal office within the Department of Veterans Affairs. The primary point of contact for this notice is Eileen Meyer, who can be reached at [email protected] or 414-844-4800x43432. Contractors considering this opportunity should carefully review their ability to meet the stringent OEM authorization and certification requirements, as well as the rapid response expectations. The Government reserves the right to proceed with the sole source negotiation with Olympus America, Inc. if no qualified responses are received. Further details and the official notice can be found at: https://sam.gov/opp/7bab8c9ba5524c999aedc3e65cee4a1f/view.