IDR 2026 - Event Planner
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
U.S. EMBASSY BUENOS AIRES
Contract Value
Not provided
Codes & Classification
Solicitation Number
19AR2026Q0010
NAICS
561920 - Convention and Trade Show Organizers
Classification Code
R706
Additional Details
Documents3
The U.S. Embassy in Buenos Aires, Argentina, is soliciting quotations for professional event planner services under solicitation number 19AR2026Q0010, titled "IDR 2026 - Event Planner." This procurement seeks to engage qualified vendors capable of providing comprehensive event planning support for official embassy functions and activities within Buenos Aires, Ciudad Autónoma de. The overarching goal is to ensure the seamless organization and execution of events that meet the embassy’s standards and operational requirements.
The scope of this requirement encompasses all aspects of event planning, coordination, and management, as classified under NAICS code 561920 (Convention and Trade Show Organizers) and Product Service Code R706. Contractors are expected to deliver end-to-end event planning services, which may include, but are not limited to, venue selection, logistics coordination, vendor management, and on-site support. The intended outcome is to facilitate successful embassy events that reflect professionalism and efficiency.
The resultant contract will be awarded as a firm fixed price agreement, providing cost certainty for both the embassy and the selected contractor. Notably, the government reserves the right to award the contract based on initial offers without entering into discussions, underscoring the importance of submitting a complete and competitive proposal from the outset.
There are no set-aside restrictions associated with this solicitation; all responsible sources are invited to participate. However, all prospective offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Early registration is strongly encouraged to avoid delays in the submission process.
Quotations must be submitted electronically, with a file size limit of 30 MB per email. If the submission exceeds this limit, multiple emails may be sent. All offers must be received by the specified response date and time.
The place of contract performance is Buenos Aires, Ciudad Autónoma de, Argentina (State Code: AR-C). The contracting entity is the U.S. Embassy Buenos Aires, operating under the U.S. Department of State. The primary and secondary points of contact for this solicitation are Timothy Dougherty and Zeny Montoya, both reachable at [email protected].
Interested contractors are encouraged to review all solicitation documents and attachments available via the official SAM.gov opportunity listing (Opportunity ID: 3e35d343cf5e4cae8d51406e318472ef) for detailed requirements and submission instructions. This opportunity remains active as of the posting date.
This procurement represents a significant opportunity for experienced event planning firms with the capacity to support high-profile, mission-critical events in an international diplomatic context. Contractors should ensure their capabilities align with the embassy’s expectations for quality, reliability, and compliance with U.S. government procurement standards.