Request for Proposals Records Management System (Rms)
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
City of Mauldin
Contract Value
Not provided
Codes & Classification
Solicitation Number
64125
NAICS
—
Classification Code
—
Additional Details
The City of Mauldin Police Department (MPD) has issued a Request for Proposals (RFP) seeking qualified vendors to provide a comprehensive Records Management System (RMS). This procurement aims to modernize and enhance the department’s ability to manage, store, and report critical law enforcement data through the implementation of a robust, cloud-based RMS solution.
The scope of this initiative encompasses the planning, development, and delivery of a system that will support a wide range of police department functions. Key requirements include 24-hour technical support, full incident reporting capabilities, and strict compliance with SCIBRS (South Carolina Incident-Based Reporting System), NIBRS (National Incident-Based Reporting System), and CJIS (Criminal Justice Information Services) standards. The system must facilitate seamless NIBRS reporting, evidence management, training management, data conversion, and personnel management, ensuring that all aspects of police records and operational data are efficiently handled and securely maintained.
The intended outcome of this procurement is to equip the Mauldin Police Department with a state-of-the-art RMS that not only meets current regulatory and operational needs but also positions the department for future technological advancements and compliance requirements. The solution must be cloud-based, ensuring accessibility, scalability, and data security, while also providing around-the-clock support to address any technical issues that may arise.
This opportunity is issued by the City of Mauldin, a state government entity located in South Carolina. Interested vendors should note that the place of performance is within the state of South Carolina. The procurement is being managed through the South Carolina Business Opportunities (SCBO) portal, with all official documentation and updates available at https://scbo.sc.gov/online-edition?s=64125.
The RFP was posted on May 3, 2026, and responses are due by October 4, 2026. While the notice does not specify set-aside requirements or special considerations, vendors are encouraged to review the official solicitation for any additional instructions or criteria.
Contractors evaluating this opportunity should ensure they have demonstrated experience in delivering cloud-based law enforcement records management solutions that are compliant with SCIBRS, NIBRS, and CJIS standards, and that they can provide comprehensive support and data migration services. This procurement represents a significant opportunity to partner with the City of Mauldin in advancing public safety technology infrastructure.