Hvac Services
Key Dates
Due Date
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Posted Date
-
Agency & Value
Agency
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Contract Value
Not provided
Codes & Classification
Solicitation Number
04224
NAICS
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Classification Code
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Additional Details
The Washington State Department of Enterprise Services (DES) has issued a statewide contract (Contract #04224) for HVAC Services, designed to support eligible purchasers in maintaining and repairing HVAC equipment and systems that they own or manage. This contract is intended to provide routine preventive maintenance and non-scheduled repair services, ensuring that HVAC systems remain in proper working order and continue to meet original manufacturer specifications.
**Purpose and Scope:**
The primary objective of this procurement is to facilitate access to qualified contractors for scheduled preventive maintenance—including inspection, testing, adjustments, and necessary part replacements—as well as non-scheduled repairs for HVAC systems that are not functioning correctly. The contract is strictly limited to maintenance and repair activities that restore HVAC systems to their previously approved public works state. It does not cover upgrades, overhauls, improvements, new system installations, or the purchase of HVAC parts alone (a separate contract exists for parts-only purchases).
**Key Requirements and Deliverables:**
- Contractors must perform all services in accordance with prevailing wage requirements under RCW 39.12, as applicable to ordinary maintenance.
- All work must comply with original manufacturer specifications.
- Only HVAC parts necessary for the specified services may be provided; standalone parts purchases are excluded.
- No additional fees or tariffs are authorized beyond those specified in the contract; any unauthorized charges must be reported to the DES Contract Administrator, Sydney Sauls.
- The contract is not intended for public works or engineering services governed by RCW 39.04, RCW 39.80, or RCW 18.43.
- Purchasers are required to reference DES Contract #04224 in all communications and correspondence with contractors.
- Prevailing wage rates are subject to biannual adjustments as set by Labor and Industries, and contractors must apply the awarded mark-up rate as detailed in Exhibit B of the contract.
**Contracting Entity and Contact Information:**
The contract is administered by the Washington State Department of Enterprise Services. For questions or assistance, purchasers should contact the Contract Administrator, Sydney Sauls. Additional support and information about DES Facility Professional Services (FPS) programs are available via [email protected].
**Awarded Contractors and Regions:**
The contract covers multiple regions across Washington State, with services provided by the following awarded contractors:
- **McKinstry:** Eastern, South Central, North Central (Contact: Spencer Carter, 206-832-8511)
- **Apollo:** North Central, Eastern, South Central (Contact: Eric Blankenship, 509-440-2348)
- **Elite Mechanical Services, LLC:** Olympic, Southwest (Contact: Cassie Stayton, 360-489-0717)
- **Energy Systems Management / TRS Mechanical, Inc:** All regions (Contact: Amanda Lynch, 253-539-0141)
- **Western Mechanical & Controls LLC:** Northwest (Contact: Joel Ruhoff, 425-292-2508)
- **West Coast Mechanical Solutions LLC:** Olympic, Southwest (Contact: Ross McIsaac, 360-789-0453)
- **JH Kelly, LLC:** Northwest (Contact: John Eldridge, 206-572-6828)
**Geographic Coverage:**
Services are available statewide, with specific contractors assigned to the following regions: Olympic, Northwest, Southwest, South Central, North Central, and Eastern Washington.
**Procurement Type and Considerations:**
This is a statewide contract established under RCW 39.26, following current Washington State procurement policies and DES processes. The contract is not a set-aside for any particular business type, and all eligible purchasers must adhere to their jurisdiction’s laws and expectations for any projects that may include public works elements.
**Additional Information:**
- Feedback on contractor performance is encouraged via the Vendor and Contract Performance Feedback Form.
- The contract summary, pricing, and ordering information are available on the DES Contracts website: [Contract Summary #04224](https://apps.des.wa.gov/DESContracts/Home/ContractSummary/04224).
- The contract is valid for the State of Washington (State Code: WA), with a post date of October 9, 2025, and a response date of September 30, 2028.
**Summary for Contractors:**
Contractors interested in this opportunity should note that the contract is focused on routine maintenance and repair of existing HVAC systems, with strict limitations on the scope of work. Compliance with prevailing wage requirements and contract pricing is mandatory, and no unauthorized fees are permitted. The contract offers broad geographic coverage and the potential for ongoing service relationships with a variety of public sector purchasers across Washington State.
For further details, contractors are encouraged to review the full contract documentation and reach out to the designated contacts for each awarded region.
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