Fleet Management Services
Key Dates
Due Date
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Posted Date
-
Agency & Value
Agency
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Contract Value
Not provided
Codes & Classification
Solicitation Number
20522
NAICS
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Classification Code
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Additional Details
Documents1
The State of Washington, through its Department of Enterprise Services (DES), has issued Contract 20522 to facilitate access to comprehensive fleet management services for eligible purchasers. This contract, established as an authorized cooperative agreement originally conducted by another state, is designed to streamline the procurement of vehicle accident management and maintenance management services. The overarching goal is to provide public entities with a reliable, efficient mechanism for managing their vehicle fleets, ensuring operational continuity and compliance with relevant regulations.
Under this contract, fleet maintenance and accident repair services are delivered via the vendor’s network of providers, rather than directly by the vendor. It is important to note that not all repair shops within the network may have fully executed contractual agreements with the contractor, Element Fleet Corporation. Purchasers are therefore strongly encouraged to carefully review the Provider Terms associated with each provider to ensure compliance and mitigate risk. Key requirements for providers include:
- Maintaining automotive liability, collision, and comprehensive insurance coverage for all vehicles in their custody, use, possession, or control, with a minimum of $1 million combined single limit for liability and coverage for the actual cash value of the vehicle for collision and comprehensive incidents.
- Agreeing to defend, indemnify, and hold harmless the contractor, its clients, and cardholders against any claims, losses, damages, or liabilities, with this indemnity obligation surviving contract termination and being assignable to contractor clients and cardholders.
- Guaranteeing all work performed for a minimum of 12,000 miles or twelve months, whichever occurs first, independent of any manufacturer’s warranty.
- Adhering to non-discrimination policies regarding race, color, religion, creed, age, sex, marital status, national origin, ancestry, or physical or mental handicap.
- Complying with all applicable federal, state, and local laws, regulations, ordinances, and orders.
- Ensuring that agents, employees, or subcontractors operating vehicles comply with jurisdictional requirements and the Contractor Code of Conduct.
Purchasers are advised to notify DES or the contractor if any provider does not meet these terms. For further details, section 7.4 of the Participation Agreement should be consulted.
The procurement process is straightforward and consists of the following steps:
1. Review the contractor section for pricing, product offerings, and additional information.
2. Contact the sales representatives directly to discuss products and services.
3. Submit both a Purchase Order and a Secondary Participation Agreement to the contractor, referencing DES Contract No. 20522.
4. Consult the Frequently Asked Questions (FAQ) for common inquiries related to the contract.
5. Direct any further questions to the designated Contract Administrator.
Element Fleet Corporation serves as the contractor for this agreement, with Bill Collins as the primary contact (phone: 347-574-0838). The contract is structured to comply with RCW 39.26 and adheres to the State of Washington’s current procurement policies and DES processes, ensuring that the statewide contract serves the best interests of the state.
The place of performance for this contract is within Washington State (State Code: WA). The contract was posted on January 5, 2023, and responses are accepted until April 18, 2026. Interested parties can access the full contract summary and related documents via the DES Contracts portal at https://apps.des.wa.gov/DESContracts/Home/ContractSummary/20522.
This opportunity is particularly suited for contractors with established networks of vehicle maintenance and accident repair providers, robust insurance coverage, and a demonstrated commitment to compliance and non-discrimination. The contract’s cooperative nature and statewide scope offer significant potential for ongoing engagement and service delivery throughout its lifecycle.