Multi-Function Devices and Related Software, Services, and Cloud Solutions

Key Dates

Due Date

Posted Date

Agency & Value

Agency

—

Contract Value

Not provided

Codes & Classification

Solicitation Number

26723

NAICS

—

Classification Code

—

Additional Details

Set Aside

None

Place of Performance

—

SourceSLED

The Department of Enterprise Services (DES) for the State of Washington has established a comprehensive cooperative contract, identified as Contract No. 26723, for Multi-Function Devices and Related Software, Services, and Cloud Solutions. This contract is designed to provide state agencies, local governments, and other eligible purchasers with streamlined access to a broad range of print and document management technologies, as well as associated services and software solutions. Purpose and Scope: The primary objective of this procurement is to support the efficient acquisition and management of Multi-Function Devices (MFDs), single-function printers, production and industrial print equipment, large/wide format devices, scanners, and specialty printers. The contract also encompasses Managed Print Services (MPS), software bundles that enhance device productivity, and digital document solutions such as imaging, retrieval, archival, scanning services, and back file conversion. Additionally, the contract includes IT solutions related to MFDs, such as Software as a Service (SaaS), cloud-based offerings, and web-based fleet management tools. For broader software and cloud solutions not directly related to MFDs, purchasers are directed to other statewide contracts. Key Requirements and Deliverables: Contractors are expected to provide a full suite of products and services across multiple categories, including but not limited to: - Multi-Function Devices (A3 and A4, OEM and non-OEM) - Production and industrial print equipment - Single-function printers - Large/wide format equipment - Scanners - Specialty printers (e.g., 3D, receipt, barcode label, card, cable) - Consumable supplies - Managed Print Services - Software and software-related services The contract also emphasizes the importance of environmentally preferable products, in alignment with Washington Executive Order 20-01 on State Efficiency and Environmental Performance. Products meeting these criteria are identified on the price sheets, and purchasers are encouraged to prioritize these options. Purchasers are advised to carefully review End User License Agreements (EULAs) associated with software and services, ensuring terms align with their business needs and risk tolerance. Agencies are encouraged to negotiate terms related to automatic renewals, service level warranties, limitations of liability, indemnification, venue, and choice of law to ensure state-favorable or neutral outcomes. Contracting Entity and Awarded Contractors: This contract is administered by the Washington State Department of Enterprise Services, in partnership with NASPO and the lead state of Colorado. The following contractors have been awarded under this contract, each covering various product and service categories: - Canon U.S.A., Inc. Contact: Samantha Owens, (631) 330-2754 - HP DBA HP Computing and Printing Contact: Elizabeth Leach, (501) 849-4740 - Konica Minolta Contact: Mitch Steitz, (509) 679-5074 - Lexmark International, Inc. Contact: Kenneth Vandre, [email protected], (916) 250-7596 - Ricoh U.S.A., Inc. Contact: Todd Marron, (971) 217-3421 - Sharp Electronics Corporation Contact: Ryan Kirchhoff, (303) 588-0908 - Toshiba America Business Solutions Contact: Roland Anderson, (949) 462-6334 - Xerox Corporation Contact: Michelle Yoshino, (714) 262-8854 A full list of awarded contractors, their certifications (including WA State small, OMWBE, and Veteran-owned status), and their product/service offerings can be found on the contract summary page. Procurement Type and Special Considerations: This is a cooperative contract established through a competitive procurement process, compliant with RCW 39.26 and current State of Washington procurement policies. The contract is structured to allow for direct engagement with awarded contractors and their authorized fulfillment partners, some of whom hold small business, minority/women-owned, or veteran-owned certifications. Not all partners are certified, so purchasers should review certifications as needed. Purchasers are instructed to reference DES Contract No. 26723 on all purchase orders and to consult the contract’s Frequently Asked Questions (FAQ) and the designated Contract Administrator for additional guidance. Contract Lifecycle and Consistency: The contract is valid from January 8, 2024, through July 31, 2029, and is intended to provide consistent, reliable access to the specified categories of devices, services, and solutions throughout its term. The structure and scope of the contract, as well as the list of awarded contractors and the emphasis on environmentally preferable products, are expected to remain constant over the contract lifecycle. Location and Classification: - Place of Performance: State of Washington (WA) - Notice Source: BIDMATCH_SLED - Notice URL: https://apps.des.wa.gov/DESContracts/Home/ContractSummary/26723 This contract represents a significant opportunity for qualified vendors with capabilities in print and document management technologies, managed services, and related software/cloud solutions to serve the needs of Washington state agencies and eligible entities. Contractors should review the detailed product and service categories, certification requirements, and contract terms to determine alignment with their offerings and strategic objectives.

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