Translation Services - Written Word
Key Dates
Due Date
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Posted Date
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Agency & Value
Agency
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Contract Value
Not provided
Codes & Classification
Solicitation Number
03824
NAICS
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Classification Code
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Additional Details
The State of Washington, through its Department of Enterprise Services (DES), has established a comprehensive Statewide Contract (Procurement Identifier: 03824) for written translation services. This contract is designed to facilitate the accurate translation of written words or text from one language to another, ensuring that translations are conceptually, linguistically, and culturally appropriate. The initiative is a key component of the State’s Language Access Program, supporting agencies and purchasers in meeting the diverse language needs of Washington’s residents.
The scope of this contract is broad, encompassing eight distinct categories of translation services to address a wide range of document types and scenarios:
1. Forms
2. Publications
3. Auto Generated Text
4. General Information Documents
5. Client Specific or Locally Generated Documents
6. Translations for Emergency and Urgent Situations
7. System Generated Client Letters
8. Legal Translation Services
Each category is serviced by one or more awarded contractors, allowing purchasers to select providers based on their specific requirements. Contractors are only authorized to provide services within the categories for which they have been awarded, ensuring specialized expertise and compliance with contract terms.
The contract emphasizes inclusivity and support for small, minority-owned, women-owned, and veteran-owned businesses. Many subcontractors, authorized resellers, and distributors participating in this contract hold certifications from the State of Washington’s Office of Minority & Women’s Business Enterprises (OMWBE) or are recognized as veteran-owned or small businesses. However, not all subcontractors possess such certifications, and detailed information is available via the DES website.
Key objectives of this procurement include:
- Providing reliable, high-quality written translation services across a variety of document types and urgency levels.
- Ensuring that translations are not only linguistically accurate but also culturally sensitive and appropriate for the intended audience.
- Supporting state agencies and other authorized purchasers in fulfilling their language access obligations efficiently and cost-effectively.
The contract outlines clear procedures for purchasers:
- Review contractor information, pricing, and product offerings.
- Select from the list of awarded contractors within the relevant service category.
- Reference the unique DES contract identifier when engaging with contractors.
- Coordinate directly with contractor sales representatives for quotes, orders, and service consultations.
- Process payments through the purchaser’s fiscal department.
- Direct any additional questions to the designated Contract Administrator.
A Master Pricing Sheet is available, along with individual vendor pricing sheets, to facilitate transparent and competitive selection. The contract is governed by RCW 39.26 and adheres to current State of Washington procurement policies and DES processes, ensuring that it serves the best interests of the state.
The place of performance for all services under this contract is within the State of Washington (State Code: WA). The contract was posted on January 8, 2025, and responses are accepted through July 31, 2028.
Awarded contractors include, but are not limited to: Accurate Translation Bureau, Inc.; Ad Astra, Inc.; Avantpage, Inc.; Baystate Interpreters, Inc.; Cayuse Civil Services, LLC; Corporate Translation Services LLC (Language Link); Dynamic Language Center, Ltd.; Huyen Bao Ngo (Sky Language Services); Lingualinx Language Solutions, Inc.; Northwest Interpreter, Inc. (NWI Global); Oasis Services LLC; and Prisma International, Inc. Each contractor’s contact information and category awards are detailed in the notice, enabling direct engagement for service inquiries.
For further details, including ordering instructions and access to the Language Access Guide, interested parties are encouraged to visit the DES contract summary page at https://apps.des.wa.gov/DESContracts/Home/ContractSummary/03824.
This contract represents a stable, long-term opportunity for qualified translation service providers to support the State of Washington’s commitment to language access and effective communication with its diverse population.
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