Encounter-Based Endoscopy Video Imaging System
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
DEFENSE HEALTH AGENCY
Contract Value
Not provided
Codes & Classification
Solicitation Number
A029526
NAICS
423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Classification Code
6515
Additional Details
Documents1
The Defense Health Agency (DHA), through its Medical Research and Development Contracting Division 2, is conducting market research to identify qualified and interested contractors capable of providing an Encounter-Based Endoscopy Video Imaging System Enterprise Capability. This Request for Information (RFI), identified under procurement number A029526, is issued strictly for fact-finding and planning purposes and does not constitute a formal solicitation or a commitment by the Government to procure any products or services at this stage.
Purpose and Scope:
The primary objective of this RFI is to gather capability statements from vendors with relevant experience in delivering endoscopic video imaging solutions, particularly those that support the clinical, diagnostic, and research needs of Department of War (DoW) and Veterans Affairs (VA) healthcare facilities. The DHA seeks to understand the current market landscape, identify potential sources, and inform future acquisition strategies for a comprehensive, enterprise-level endoscopy video imaging system.
Key Requirements and Objectives:
Respondents are expected to demonstrate their experience in providing similar endoscopic support within the past five years, with an emphasis on contracts of comparable scope, complexity, and size. The Government is particularly interested in solutions that address the following task areas:
1. Business and functional requirements for endoscopy video imaging systems.
2. Capabilities for reading and storing patient reports.
3. Software for managing, viewing, and handling endoscopic images.
4. Data retention solutions tailored to healthcare needs.
5. Secure, web-based system architecture.
6. Integration of artificial intelligence (AI) algorithms and AI-driven decision support tools.
7. Compliance with DoW Information Assurance (IA) and network security requirements.
8. Provisions for quality assurance testing.
Vendors are also asked to provide a draft implementation plan, detailing key deliverables, timelines, roles and responsibilities, and risk mitigation strategies. The plan should outline the transition to full clinical usage, including data migration and system acceptance, with no reliance on legacy systems.
Contracting Entity and Location:
The contracting activity is managed by the Defense Health Agency, a federal office located in Maryland, United States. The primary point of contact for this RFI is Ms. Chelsey Jahn, who can be reached at [email protected].
Classification Codes:
- NAICS Code: 423450 (Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers, 2022 version)
- Product Service Code: 6515 (Medical and Surgical Instruments, Equipment, and Supplies)
Procurement Type and Set-Aside Considerations:
This notice is a SOURCES SOUGHT RFI and not a solicitation for proposals or quotations. The Government has not yet determined whether the eventual procurement will be set aside for small businesses. Responses to this RFI will inform the Government’s decision regarding small business participation and set-aside status. Maximum participation by small, veteran-owned, service-disabled veteran-owned, HUBZone, small-disadvantaged, and women-owned small business concerns is encouraged.
Submission Instructions and Special Considerations:
Interested parties are invited to submit a detailed capability statement (up to 20 pages, excluding cover and administrative pages, in 12-point font) addressing the requirements outlined above and in Attachment 1. Submissions should include company information (CAGE Code, UEI, business size/status, NAICS codes), relevant past performance, and a comprehensive program management and implementation plan. Generic marketing materials are discouraged.
Responses must be submitted electronically in PDF format to Ms. Chelsey Jahn at [email protected], with the subject line “Encounter-Based Endoscopy Video Imaging System – RFI Response.” The deadline for submission is 1:00 PM ET on January 5, 2026.
Additional Information:
- Place of performance is Maryland, USA.
- This RFI is posted on SAM.gov under Opportunity ID b6091d9fb92843c4a8c321990016850f.
- All information provided in response to this RFI is voluntary and at no cost to the Government.
- Proprietary information should be clearly marked with appropriate disclaimers.
This RFI represents an opportunity for contractors with expertise in medical video imaging systems, particularly those with experience in secure, AI-enabled, enterprise-scale healthcare solutions, to inform the Government’s future acquisition strategy and demonstrate their capabilities in this critical area.