Request for Proposal number PR15659667 – U.S. National Day Venue
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
AMERICAN CONSULATE DUBAI
Contract Value
Not provided
Codes & Classification
Solicitation Number
PR15659667
NAICS
721110 - Hotels (except Casino Hotels) and Motels
Classification Code
V231
Additional Details
Documents4
The American Consulate in Dubai has issued a Request for Proposal (RFP) under solicitation number PR15659667, seeking qualified vendors to provide venue and catering services for the U.S. National Day event scheduled for February 12, 2026. This procurement is intended to support the Consulate’s annual National Day celebration, a significant diplomatic and cultural event that requires a high-quality venue and professional catering services to accommodate guests and dignitaries.
The scope of this solicitation encompasses the provision of a suitable venue within Dubai, Dubayy (AE-DU), United Arab Emirates, along with comprehensive catering services as detailed in the attached scope of work. The selected contractor will be responsible for ensuring that all aspects of the event—ranging from venue setup to food and beverage service—meet the standards and requirements set forth by the Consulate. The intended outcome is a seamless, well-executed event that reflects the prestige of the U.S. National Day and supports the Consulate’s diplomatic mission.
Key requirements for proposal submission include completion of Standard Form 1449, Section I (Pricing), Section 5 (Representations and Certifications), and all additional documentation specified in Section 3 of the solicitation. Offerors must also provide details of their registration in the System for Award Management (SAM), as prescribed under FAR 4.1102. While registration in SAM is strongly encouraged prior to proposal submission, it is not explicitly stated as mandatory for consideration.
The procurement is classified under NAICS code 721110 (Hotels [except Casino Hotels] and Motels), with Product Service Code V231, indicating a focus on event venue and hospitality services. There are no set-aside requirements for this solicitation, making it open to all qualified vendors regardless of business size or socioeconomic status.
Proposals must be submitted electronically via email to [email protected], with a copy to [email protected], and the subject line must reference the solicitation number. Hard copy submissions will not be accepted. The deadline for proposal receipt is 10:00 AM UAE time on November 20, 2025. Any questions regarding the solicitation must be submitted by 4:00 PM UAE time on November 8, 2025, to the same procurement email address.
The contracting entity for this opportunity is the American Consulate Dubai, a federal office responsible for diplomatic operations in the region. The primary point of contact is Nathan Austin, who can be reached at [email protected] or by phone at +971 4 309 4000.
The U.S. Government intends to award a contract or purchase order to the responsible offeror submitting an acceptable proposal at the lowest price, with the possibility of awarding based on initial proposals without further discussions. However, discussions may be held with offerors in the competitive range if deemed necessary.
This opportunity is ideal for contractors with proven experience in hosting high-profile events, offering premium venue spaces, and delivering exceptional catering services in Dubai. The requirements and expectations outlined in the solicitation will remain consistent throughout the contract lifecycle, focusing on quality, reliability, and adherence to the Consulate’s standards for official events.
For further details, interested parties are encouraged to review the full solicitation and its attachments via the official notice URL: https://sam.gov/opp/d331a3d572b5495db3055a16a62e5afc/view.