CLE Snow/Ice Removal

Key Dates

Due Date

Posted Date

Agency & Value

Agency

697DCK REGIONAL ACQUISITIONS SVCS

Contract Value

Not provided

Codes & Classification

Solicitation Number

697DCK-26-R-00051

NAICS

561730 - Landscaping Services

Classification Code

S218

Additional Details

Set Aside

SBA

Place of Performance

Cleveland, Ohio, UNITED STATES

SourceSAM

Documents2

The Federal Aviation Administration (FAA), through its Regional Acquisitions Services office (697DCK), has issued a combined synopsis/solicitation (Solicitation Number: 697DCK-26-R-00051) seeking qualified small business contractors to provide comprehensive snow and ice removal services at the Cleveland Air Traffic Control Tower (CLE ATCT), located at 5800 Postal Road, Cleveland, Ohio 44135. This procurement is classified under NAICS code 561730 (Landscaping Services), with a Product Service Code of S218, and is strictly set aside for small businesses. **Purpose and Scope** The primary objective of this procurement is to ensure the safe and continuous operation of the CLE ATCT by maintaining clear and accessible exterior surfaces during winter weather events. The contractor will be responsible for the timely and effective removal of snow and ice, as well as the application of salt or other de-icing materials, in accordance with the detailed requirements outlined in the Statement of Work (SOW), which is provided as Attachment J-1 to the solicitation. The contract will be awarded as a firm-fixed-price agreement, with pricing structured around specific snow removal and salt application events rather than monthly or annual rates, as clarified in Amendment 0001. **Key Requirements and Deliverables** Offerors must demonstrate the capability to perform all services as specified in the SOW, including but not limited to: - Prompt and thorough snow and ice removal from all designated areas at the CLE ATCT. - Application of salt or approved de-icing agents to prevent hazardous conditions. - Adherence to all safety, environmental, and operational protocols as required by the FAA. - Provision of qualified personnel and appropriate equipment to meet the demands of winter weather events. Proposals must include: - A cover letter indicating acceptance of all terms or detailing any exceptions. - A signed Solicitation, Offer, and Award form, including all amendments. - Completion of all required sections, certifications, and AMS clauses (note: FAA does not use FAR clauses for this procurement). - A technical proposal outlining the approach to fulfilling the SOW and identifying key personnel. - Proof of insurance meeting the requirements of AMS Clause 3.4.1-12. - At least three references for similar grounds maintenance contracts completed within the past five years, with detailed project information. - At least three third-party customer satisfaction surveys (using the provided form, Attachment J-3) demonstrating past performance on comparable projects. - A completed Contractor Staffing Access Questionnaire (Attachment J-4). **Evaluation and Award** The FAA will evaluate proposals on a lowest-priced, technically acceptable (LPTA) basis. To be considered acceptable, proposals must clearly demonstrate relevant past experience and positive past performance, as well as compliance with all submission requirements. The FAA reserves the right to contact references and may use additional information sources to assess offeror qualifications. Price reasonableness will be determined through comparison with government estimates, market rates, and prior procurements. The FAA may award the contract without further discussions, so offerors are encouraged to submit their best and most complete proposals initially. **Special Considerations and Process** - This opportunity is set aside exclusively for small businesses. - All offerors must be registered in the System for Award Management (SAM) at the time of proposal submission. - A mandatory site visit is scheduled for November 12, 2025, at 9:00 am local time. Attendance is limited to two representatives per company, and advance registration is required by November 10, 2025, at 12:00 noon Central Time. - All questions regarding the solicitation must be submitted in writing to Jennifer J Davis ([email protected]) by November 17, 2025, at 12:00 noon Central Time. Answers and any further amendments will be issued by November 21, 2025. - Proposals are due no later than December 3, 2025, at 12:00 noon Central Time. Late submissions will not be considered. **Contracting Entity and Contact Information** - Contracting Entity: 697DCK Regional Acquisitions Services, Federal Aviation Administration - Primary Contact: Jennifer J Davis, Contracting Officer - Email: [email protected] - All communications must be conducted via email; phone calls will not be accepted. **Constant Elements Throughout the Contract Lifecycle** - The place of performance will remain the CLE ATCT in Cleveland, Ohio. - The contract will be firm-fixed-price, based on event-driven service delivery. - The requirement for small business status and SAM registration will persist. - The FAA’s unique acquisition management system (AMS) clauses and processes will govern contract administration. - The focus on safety, reliability, and compliance with FAA operational standards will be paramount. **Summary** This solicitation represents a significant opportunity for small businesses with proven experience in grounds maintenance and snow/ice removal to support the FAA’s mission-critical operations at a major air traffic control facility. Interested contractors should carefully review the SOW and all solicitation attachments, ensure strict compliance with submission requirements, and be prepared to demonstrate both technical capability and a strong record of past performance in similar environments. All proposal materials and inquiries must be directed to the designated contracting officer by the specified deadlines.