ACS IDS CCTV Maintenance
Key Dates
Due Date
-
Posted Date
-
Agency & Value
Agency
DEFENSE FINANCE AND ACCOUNTING SVC
Contract Value
Not provided
Codes & Classification
Solicitation Number
HQ0423-25-Q-E099
NAICS
561621 - Security Systems Services (except Locksmiths)
Classification Code
J063
Additional Details
The Defense Finance and Accounting Service (DFAS), a federal office located in Indianapolis, Indiana, has issued a Combined Synopsis/Solicitation for the maintenance of its ACS IDS CCTV systems. This procurement, identified by HQ0423-25-Q-E099, seeks qualified small business vendors to provide comprehensive security systems services, specifically focused on the upkeep and support of the facility’s Access Control System (ACS), Intrusion Detection System (IDS), and Closed-Circuit Television (CCTV) infrastructure.
The scope of this contract encompasses routine and preventive maintenance, troubleshooting, and repair services for the security systems installed at the DFAS Indianapolis site, located at 8899 E 56th Street, Indianapolis, IN 46249-2200. The anticipated period of performance is from December 26, 2025, through December 25, 2026, with provisions for up to four additional one-year option periods, ensuring continuity and reliability of security operations over multiple years.
This solicitation is set aside exclusively for small businesses under NAICS code 561621 (Security Systems Services, except Locksmiths), in accordance with SBA requirements. The procurement will be awarded as a Firm Fixed Price contract, providing financial predictability for both the government and the contractor. The Product Service Code associated with this requirement is J063, which pertains to maintenance, repair, and rebuilding of alarm and security detection systems.
Key requirements include adherence to the updated Performance Work Statement (PWS), which has undergone several amendments to clarify technical specifications, schedule of items, and performance expectations. Notably, Amendment 03 revises Section 6.4 of the PWS and adds Contract Line Item Numbers (CLINs), while previous amendments have addressed vendor questions, extended response deadlines, and incorporated a mandatory site visit. The site visit, scheduled for October 24, 2025, at 10:00 am EST, is a critical component of the solicitation process; attendance is required for all prospective offerors, and participants must bring valid identification to access the DFAS-IN facility. The sign-in process will document company representation, including any subcontractors, as stipulated in the RFQ instructions.
Offerors are reminded that submission of a quotation does not constitute an award; contractual obligations commence only upon receipt of a bilaterally signed contract or purchase order. All questions regarding the solicitation should be directed to the primary contact, Laura B. Price ([email protected], 667-894-8772), with additional on-site coordination available through Phillip Hirman ([email protected], 317-212-1119).
The procurement is governed by federal acquisition regulations and is posted on SAM.gov (Opportunity ID: 40fb5a30ba564ff39b0992874db375c7), where all amendments, attachments, and official communications are available for review. Contractors are encouraged to thoroughly examine all provided documentation, including the updated RFQ instructions and PWS, to ensure compliance with technical and administrative requirements.
In summary, this opportunity represents a significant engagement for small businesses specializing in security systems maintenance, offering a multi-year contract to support the mission-critical security infrastructure of DFAS Indianapolis. Contractors with proven experience in ACS, IDS, and CCTV systems, and the ability to meet federal standards for reliability, responsiveness, and documentation, are well-positioned to compete for this requirement.
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